DESCRIPTION

This booklet offers ways in which council meetings can be prepared for, organized, and conducted to extract the maximum benefit for all parties. Suggestions are straightforward and practical and the particular responsibilities of chairpersons, vice-chancellors, secretaries to council and other members are outlined. For those unfamiliar with meeting procedures, the basic protocols are clarified. The aim is to encourage the kind of good practice that can make council meetings effective, and for councils to avoid some of the traps that result from inadequate clarity of purpose, such as confusing governance with management.

 

CONTENTS

Foreword

About the Effective Governance Project

 
ONE: Introduction

What is a meeting?

 
TWO: The Role of Council

The Purpose of Council Meetings?

 

THREE: Procedures Before, During and After Meetings

The Role of the Chairperson

The Role of the Secretary

 

FOUR: Planning for the Meeting

Notice of Meeting

The Agenda

Venue

 
FIVE: Managing the Meeting

Time Management

Procedures to be followed at the Start of the Meeting

General Meeting Procedures

 
SIX: After the Meeting

Evaluation

 
SEVEN: Conclusion

 
REFERENCES

Appendix 1: Council

Appendix 2: Draft Code of Conduct for Council Members

Appendix 3: Glossary

Appendix 4: Key Relationships for the Vice-Chancellor